Friday 22 December 2017

Chapter 15 – Outsourcing in the 21st Century


  • Insourcing (in-house-development) – A common approach using the professional expertise within an organization to develop and maintain the organization’s information technology systems
  • Outsourcing – An arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house







  • Onshore outsourcing – engaging another company within the same country for services
  • Near shore outsourcing – contracting an outsourcing arrangement with a company in a nearby country
  • Offshore outsourcing – using organizations from developing countries to write code and develop systems
  • Big selling point for offshore outsourcing “inexpensive good work”



  • Factors driving outsourcing growth include;
  • Core competencies
  • Financial savings
  • Rapid growth
  • Industry changes
  • The Internet
  • Globalization
  • According to PricewaterhouseCoopers “Businesses that outsource are growing faster, larger and more profitable than those that do not”
  • Most organizations outsource their noncore business functions, such as payroll and IT



Outsourcing Benefits

Outsourcing benefits include;
  • Increased quality and efficiency
  • Reduced operating expenses
  • Outsourcing non-core processes
  • Reduced exposure to risk
  • Economies of scale, expertise and best practices
  • Access to advanced technologies
  • Increased flexibility
  • Avoid costly outlay of capital funds
  • Reduced headcount and associated overhead expense
  • Reduced time to market for products or services


Outsourcing challenges

Outsourcing challenges include;
  • Contract length
  • Difficulties in getting out of a contract
  • Problems in foreseeing future needs
  • Problems in reforming an internal IT department after the contract is finishe
  • Competitive edge
  • Confidentiality
  • Scope definition 

CHAPTER 14

Chapter 14
Creating Collaborative Partnerships
            
COLLABORATIONØ  Teams, Partnerships, and Alliances

Ø  
Organizations create and use teams, partnerships, and alliances to:
·         Undertake new initiatives
·         Address both minor and major problems
·         Capitalize on significant opportunities
·         Organizations create teams, partnerships, and alliances both internally with employees and externally with other organizations

Collaboration System
Ø  Collaboration system – supports the work of teams by facilitating the sharing and flow of information
Ø  Organizations form alliances and partnerships with other organizations based on their core competency
·         Core competency – an organization’s key strength, a business function that it does better than any of its competitors
·         Core competency strategy – organization chooses to focus specifically on its core competency and forms partnerships with other organizations to handle nonstrategic business processes
Ø  Information technology can make a business partnership easier to establish and manage
·         Information partnership – occurs when two or more organizations cooperate by integrating their IT systems, thereby providing customers with the best of what each can offer
·         The Internet has dramatically increased the ease and availability for IT-enabled organizational alliances and partnerships

Ø  Collaboration Systems
Ø  Collaboration solves specific business tasks such as telecommuting, online meetings, deploying applications, and remote project and sales management
Ø  Collaboration system – an
·         IT-based set of tools that supports
·         the work of teams by facilitating
·         the sharing and flow of information
Ø  Two categories of collaboration
·         Unstructured collaboration (information collaboration) - includes document exchange, shared whiteboards, discussion forums, and e-mail
·         Structured collaboration (process collaboration) - involves shared participation in business processes such as workflow in which knowledge is hardcoded as rules
·         Collaboration Systems
Ø  Collaborative business functions

Ø  Collaboration systems include:
·         Knowledge management systems
·         Content management systems
·         Workflow management systems
·         Groupware systems
·         Knowledge Management Systems
Ø  Knowledge management (KM)  involves capturing, classifying, evaluating, retrieving, and sharing information assets in a way that provides context for effective decisions and actions
Ø  Knowledge management system  supports the capturing and use of an organization’s “know-how”

Ø  Intellectual and knowledge-based assets fall into two categories
·         Explicit knowledge – consists of anything that can be documented, archived, and codified, often with the help of IT
·         Tacit knowledge - knowledge contained in people’s heads
Ø  The following are two best practices for transferring or recreating tacit knowledge
·         Shadowing – less experienced staff observe more experienced staff to learn how their more experienced counterparts approach their work
·         Joint problem solving – a novice and expert work together on a project

Ø  Reasons why organizations launch knowledge management programs

Ø  KM Technologies

Ø  Knowledge management systems include:
·         Knowledge repositories (databases)
·         Expertise tools
·         E-learning applications
·         Discussion and chat technologies
·         Search and data mining tools
Ø  KM and Social Networking
Ø  Finding out how information flows through an organization
Social Networking 
·         Social networking analysis (SNA) – a process of mapping a group’s contacts (whether personal or professional) to identify who knows whom and who works with whom
·         SNA provides a clear picture of how employees and divisions work together and can help identify key experts
·         Social Networking
Ø  Content Management
Ø  Content management system (CMS) – provides tools to manage the creation, storage, editing, and publication of information in a collaborative environment
Ø  CMS marketplace includes:
·         Document management system (DMS)
·         Digital asset management system (DAM)
·         Web content management system (WCM)

Document management system (DMS)


Ø  Supports the electronic capturing, storage, distribution, archival,  and accessing of documents
Digital asset management system (DAM)
Ø  Similar to DMS, generally works with binary rather than text files, such as multimedia files types.
Web content management system (WCM)

Ø  Adds an additional layer to document and digital asset management that enables publishing content both to intranets and to public Web sites
Ø  Content management system vendor overview

WORKING WIKIS
Ø  Wikis - Web-based tools that make it easy for users to add, remove, and change online content
Ø  Business wikis - collaborative Web pages that allow users to edit documents, share ideas, or monitor the status of a project
Ø  Business wikis

Ø  Workflow Management Systems
Ø  Work activities can be performed in series or in parallel that involves people and automated computer systems
Ø  Workflow – defines all the steps or business rules, from beginning to end, required for a business process
Ø  Workflow management system – facilitates the automation and management of business processes and controls the movement of work through the business process
Ø  Messaging-based workflow system – sends work assignments through an e-mail system
Ø  Database-based workflow system – stores documents in a central location and automatically asks the team members to access the document when it is their turn to edit the document
Ø  Groupware Systems
Ø  Groupware technologies
Ø  Groupware  software that supports team interaction and dynamics including calendaring, scheduling, and videoconferencing

VIDEOCONFERENCING
Ø  Videoconference - a set of interactive telecommunication technologies that allow two or more locations to interact via two-way video and audio transmissions simultaneously.

WEB CONFERENCING
Ø  Web conferencing - blends audio, video, and document-sharing technologies to create virtual meeting rooms where people “gather” at a password-protected Web site.

INSTANT MESSAGING
Ø  E-mail is the dominant form of collaboration application, but real-time collaboration tools like instant messaging are creating a new communication dynamic
Ø  Instant messaging - type of communications service that enables someone to create a kind of private chat room with another individual to communicate in real-time over the Internet

Ø  Instant messaging application
CHAPTER 13 : E-BUSINESS





E BUSINESS

  • Ø  The internet is a powerful channel that presents new opportunities for organization to;
§  Touch customers
§  Enrich products and services with information
§  Reduce costs

  • Ø  How do ecommerce and e business differ?
§  Ecommerce – the buying and selling of goods and services over the internet
§  E business – the conducting of business on the internet including, not only buying and selling, but also serving customers and collaborating with business partners



E BUSINESS MODELS


  • Ø  E business model – An approach to conducting electronic business on the Internet 



Business-to-Business (B2B)

Ø  Electronic marketplace (E market place) – interactive business communities providing a central market where multiple buyers and sellers can engage in e business activities.

Business-to-Consumer (B2C)

Ø  Common B2C e business models include;
§  E shop – A version of retail store where customers can shop at any hour of the day without leaving their home or office
§  E mall – consists of a number of e shops; it serves as a gateway through which a visitor can access other e shops

Ø  Business types;
§  Brick-and-mortar business
§  Pure-play business
§  Click-and-mortar business

Consumer-to-Business (C2B)

Ø  Priceline.com is an example of a C2B e business model
Ø  The demand for C2B e business will increase over the next few years due to customer’s desire for greater convenience and lower prices


Consumer-to-Consumer (C2C)

Ø  Online auctions
§  Electronic auction (E auction) – Sellers and buyers solicit consecutive bids from each other and prices are determined dynamically
§  Forward auction – Sellers use as a selling channel to many buyers and the highest bid wins
§  Reverse auction – Buyers use to purchase a product or service, selecting the seller with the lowest bid

Ø  C2C communities include;

§  Communities of interest – People interact with each other on specific topics, such as golfing and stamps collecting
§  Communities of relations – People come together to share certain life experiences, such as cancer patients, senior
citizens, and car enthusiasts

§  Communities of fantasy – People participate in imaginary environments, such as fantasy football teams and playing one-to-one with Michael Jordan



EBUSINESS BENEFITS AND CHALLENGES

Ø  E business benefits include;

  • §  Highly accessible
  • §  Increased customer loyalty
  • §  Improved information content
  • §  Increased convenience
  • §  Increased global reach
  • §  Decreased cost

Ø  E business challenges include;
  • §  Protecting consumers
  • §  Leveraging existing systems
  • §  Increased liability
  • §  Providing security

Chapter 15 – Outsourcing in the 21st Century Insourcing (in-house-development)  – A common approach using the professional expertise w...